Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Pittsburgh, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description:

We are looking for the best talent for a Senior Administrative Assistant. This hybrid position can be located in Pittsburgh, PA or Titusville, NJ. This position may require up to 10% travel.

At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere.

This is an exciting administrative opportunity in Patient Engagement & Customer Solutions (PECS) supporting the Patient Service Center (PSC) Leadership Team. This Senior Administrative Assistant position includes complex administrative duties and project-oriented assignments, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.

Responsibilities:

• Manage complex and dynamic calendars for four Sr. Directors; arrange meetings (all logistical details, technology, etc.) and assist with conference schedule management.
• Organize domestic travel arrangements through Concur and prepare expense reports.
• Prepare and handle highly confidential correspondence.
• Coordinate electronic file management and leadership materials to ensure effective organization, version control, and timely access to key documents across Microsoft Teams and SharePoint.
• Coordinate key PSC/ATC leadership operating rhythms, including leadership team meetings, business reviews, planning sessions, town halls, and other organizational forums; manage agendas, materials, logistics, and follow-up activities.
• Maintain PSC/ATC distribution lists, coordinating additions and removals associated with onboarding, role changes, and departures.
• Routine budget ARIBA and e-marketplace management: processing contracts, purchase orders, and quarterly accruals.
• Schedule interview panels for a variety of roles across supported teams.
• Assist with employee engagement, recognition initiatives, onboarding activities, and team culture activities that support an inclusive and high-performing culture within the PSC
• Position may require coordination of and attendance at events outside of normal business hours (less than 5% of the time).
• Communicate with internal/external partners at all levels of the organization.
• Exercise independent judgment in establishing and proactively revising priorities within assigned responsibilities.
• Demonstrate strong attention to detail and follow-through on all assigned tasks
• Build and maintain effective relationships and trusted partnerships with the department.
• Develop an in-depth understanding of PSC/ATC business priorities, organization, key stakeholders, operating rhythms, policies, and procedures to anticipate leadership needs and proactively facilitate effective execution.
• Provide backup coverage to other administrative support in PSC and across the PECS organization.
• Maintain J&J Credo objectives.

Requirements:

• A minimum of a high school diploma is required; Associates or Bachelors degree is preferred.
• A minimum of 6 years of previous administrative support experience is required.
• Experience supporting Vice President or Sr. Director level is preferred.
• Must be customer and employee focused, able to multi- task, and work under minimal supervision.
• Strong experience with calendar management and meeting scheduling dealing with multiple time zones is required.
• Must have strong computer skills and proficiency with productivity tools and portal technology (Our Source, WebEx, Concur, Ariba, Aravo, Totality, E-Marketplace, Global Connect, Share point).

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