Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

Function: MedTech Supply Chain
Job Family: Administrative / Executive Support
Location: New Brunswick, New Jersey
Reports To: Vice President, MedTech Supply Chain

Position Summary

The Executive Administrative Assistant provides comprehensive executive, administrative, and operational support to senior MedTech Supply Chain leadership. This role serves as a key coordination point across senior leaders, executive assistants, functional teams, business partners, and external stakeholders.

The position is responsible for managing complex executive schedules, coordinating leadership meetings and business events, supporting travel and onsite logistics, facilitating executive communications, and coordinating key business processes and administrative workflows. The Executive Administrative Assistant exercises sound judgment and discretion while managing competing priorities, sensitive information, deadlines, and activities requiring senior leadership attention.

The role requires a proactive, highly organized professional who can anticipate needs, identify and resolve scheduling and logistical challenges, maintain effective stakeholder relationships, and ensure that leadership priorities and commitments are executed efficiently.

Key Responsibilities

Executive Calendar and Priority Management

• Manage complex and frequently changing executive calendars involving senior leaders and cross-functional stakeholders.
• Coordinate meetings across multiple functions, locations, and time zones while considering executive travel and competing business priorities.
• Assess scheduling conflicts, identify alternatives, and facilitate solutions that support leadership priorities.
• Coordinate recurring and long-range executive meetings, including annual business-cycle planning.
• Partner closely with other executive assistants to align schedules across leadership teams.

Executive Meeting and Event Coordination

• Coordinate executive leadership meetings, organizational events, team gatherings, site visits, and special business sessions.
• Partner with business teams and administrative colleagues to coordinate meeting dates, executive participation, venues, attendance, agendas, and related logistics.
• Manage changes to meeting arrangements and develop alternatives when executive availability or business circumstances change.
• Coordinate executive participation in global meetings, including complex time-zone considerations.

Executive and Stakeholder Communications

• Serve as a key administrative point of contact between senior leadership and internal and external stakeholders.
• Facilitate timely communication and follow-up across executives, executive assistants, functional teams, project teams, and business partners.
• Prepare and coordinate leadership communications and supporting materials.
• Ensure appropriate stakeholders are informed of decisions, changes, deadlines, and actions requiring attention.
• Maintain professional relationships across a geographically dispersed and cross-functional organization.

Business Process and Operational Support

• Coordinate administrative activities supporting executive and organizational business priorities.
• Track requests, documentation, approvals, deadlines, and other activities requiring leadership attention.
• Facilitate information flow between executive leadership and business teams.
• Support special projects and cross-functional initiatives requiring executive-level administrative coordination.
• Anticipate administrative and operational requirements and help resolve issues that could affect leadership commitments.

Procurement, Purchase Order and Vendor Coordination

• Provide administrative coordination for procurement-related activities involving Statements of Work, vendor processes, purchase-order requests, and leadership approvals.
• Work with internal stakeholders and external vendors to facilitate required documentation and administrative processes.
• Monitor the status of requests and communicate progress to appropriate business stakeholders.

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