Sr Manager, Congress Management

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfill their aspirations. Join Gilead and help create possible, together.

Job Description

As a Sr Manager, Congress Management, at Gilead you will...

Key responsibilities:

As a Senior Manager, Global Congress Center of Excellence, you will play a critical role in managing the execution of congress operations across Gilead and Kite. This position supports the establishment and coordination of Core Congress Committees and Sub-Teams to ensure a standardized, consistent, and best-in-class congress planning process.

This role reports to the Director, Congress Orchestration within the Global Congress Center of Excellence (CoE), part of the Global Commercial Operations organization.

Key Responsibilities:

Congress Planning & Execution

• Drive project execution and cross-functional coordination for global Tier 1 and Tier 2 congresses

• Partner with the Congress Orchestrator to develop congress strategies and recommendations aligned with therapeutic area objectives

• Maintain event timelines, ensuring all deliverables are met

• Oversee compliance reviews and VEM processes

Committee & Team Leadership

• Support and lead Core Congress Committees and Sub-Teams, ensuring clear objectives and alignment with overall strategy

• Facilitate planning cadence for therapeutic area-specific meetings, exhibit booths, and symposia

• Serve as primary point of contact for associations regarding timelines, sponsorships, and program details

Project Management & Operations

• Manage exhibit booth execution and onsite operations, including agency coordination and “run of show” for internal meetings

• Own and maintain asset trackers, congress master decks, and pre-/post-conference materials

• Lead project management platforms (e.g., ASANA) and oversee budget management, including financial reconciliation and cross-charge processes

• Manage work order and purchase order processes for non-logistics vendors and congress sponsorships

Communication & Reporting

• Assist in developing congress communication plans, including leadership updates, newsletters, and meeting agendas

• Ensure metrics are established and tracked to inform future decision-making and elevate the Global CoE to “best in class”

Compliance & Collaboration

• Partner with Compliance, Legal, and Regulatory to ensure all activities and materials meet regulatory standards

• Coordinate closely with Global Congress CoE, U.S., Affiliate teams, and Kite to ensure seamless planning and execution

Travel

• Up to 30%, including domestic and international meetings

Basic Qualifications:

• Bachelor’s Degree and Eight Years' Experience

OR

• Master’s degree and Six Years' Experience

OR

• Advanced Degree (e.g., PharmD, PhD)

Preferred Qualifications:

• Relevant pharmaceutical, biotech or medical device industry experience in congress management, operations, and/or marketing.

• Regional or global experience preferred; U.S. experience essential

• Proven ability to independently lead high-visibility strategic projects, translating strategies into actionable plans with defined resources, tactics, and measurable outcomes

• Exceptional interpersonal, verbal, and written communication skills, with demonstrated success influencing across a matrixed global organization

• Experience engaging senior and executive leadership, presenting strategic plans clearly and concisely for endorsement

• Strong strategic and analytical mindset, with the ability to interpret complex issues and provide innovative, cross-functional recommendations

• Demonstrated excellence in project management, including managing multiple priorities and delivering quality results in fast-paced environments

• Expertise in global pharmaceutical planning, including development and execution of strategic and tactical plans, and budget management

Leadership Expectations:

• Create Inclusion

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