Sr Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant. This hybrid role will be in Titusville, NJ.

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The Senior Administrative Assistant provides high-level administrative and operational support to Neuroscience Medical Affairs leadership and the broader organization. The role requires a highly organized, proactive, and self-directed professional who can manage competing priorities, coordinate complex activities, maintain confidentiality, and enable efficient team operations.

Key Responsibilities

• Provide administrative support to Neuroscience Medical Affairs leadership, including complex calendar management, meeting coordination, travel arrangements, and expense processing.
• Coordinate leadership-team meetings, department meetings, town halls, planning sessions, team events, and onsite or offsite activities.
• Prepare agendas, pre-read materials, presentations, meeting documents, and follow-up communications; maintain action-item tracking when requested.
• Coordinate internal and external interview logistics, including scheduling, candidate communications, and virtual or in-person meeting arrangements.
• Support onboarding and offboarding for employees and contractors in collaboration with appropriate partners.
• Maintain organization charts, distribution lists, shared calendars, departmental files, conference-room information, and SharePoint repositories.
• Support purchase orders, invoices, contracts, vendor coordination, and other administrative processes in accordance with applicable procedures.
• Collaborate with administrative colleagues and cross-functional partners across Medical Affairs and Neuroscience; provide backup coverage when needed.
• Handle confidential and sensitive information with discretion and sound judgment.
• Anticipate scheduling conflicts, administrative risks, and operational needs, and recommend practical solutions.
• Perform additional administrative and project-coordination responsibilities as assigned.

Required Qualifications

• High school diploma or equivalent.
• At least four years of administrative, executive-support, office-management, or comparable experience.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, OneNote, and SharePoint.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, adapt to changing schedules and business needs, and work independently with limited supervision.
• Strong attention to detail, record accuracy, follow-through, professionalism, discretion, urgency, ownership, and reliability.
• Ability to build effective working relationships with senior leaders, employees, contractors, vendors, and cross-functional partners and serve as a dependable coordination point for the organization.
• Ability to learn and use company systems supporting travel, expenses, procurement, human resources, document management, and collaboration.
• Anticipate leadership and team needs across Neuroscience Medical Affairs.
• Experience in Calendar and travel management and Meeting and event coordination

Preferred Qualifications

• Associate or bachelor’s degree.
• Experience supporting Medical Affairs, the pharmaceutical industry, healthcare, or another highly regulated environment.
• Experience coordinating large meetings, leadership activities, organizational communications, and cross-functional projects.

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