Global Meetings & Events Senior Associate, Meeting Planning

Career Category

Corporate Services

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. Amgen is advancing a broad and deep pipeline and portfolio of medicines to treat heart disease, obesity and obesity-related conditions, rare diseases, inflammatory conditions and cancer. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Global Meetings & Events Senior Associate, Meeting Planning

What you will do

Let’s do this. Let’s change the world. In this vital role you will support complex high-visibility programs and owns assigned operational workstreams under the Manager’s overall program leadership and sponsor partnership. The role focuses on Cvent registration, attendee-facing event apps, communications, logistics, and onsite support. The Senior Associate keeps deliverables on track, maintains accurate program information, raises risks early, and brings forward practical solutions. Success requires strong organization, discretion, attention to detail, and consistent follow-through.

Responsibilities

• Support assigned programs from planning through post-event closeout, managing key workstreams and communicating progress, risks, and priorities.
• Maintain timelines, agendas, action logs, and planning materials; coordinate meetings and track follow-up actions.
• Proactively identify challenges and recommend solutions to ensure successful program delivery.

• Build and maintain Cvent registration sites and event apps.
• Manage registration, attendee communications, event content, agendas, and reporting.
• Monitor attendee data, resolve routine technical issues, and leverage approved AI and automation tools to improve efficiency.

• Coordinate attendee communications, travel information, accommodations, transportation, and event materials.
• Support onsite registration, check-in, attendee services, and logistics execution.
• Resolve routine issues and escalate complex concerns as needed.

• Collaborate with internal stakeholders, administrative partners, and external suppliers to ensure seamless event execution.
• Coordinate deliverables across functions including IT, Security, Communications, Finance, Procurement, and Legal.
• Support venue selection activities, site visits, and venue-related planning.

• Track budgets, supplier costs, purchase orders, and event expenses, escalating variances as needed.
• Support invoice processing, reconciliation, and financial documentation.
• Maintain accurate event records and ensure compliance with company policies and applicable regulations.

Collect attendee feedback and support post-event evaluations.

• Recommend process enhancements, automation opportunities, and best practices to improve event planning and execution.
• Partner with team members to promote knowledge sharing and operational continuity.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The strategic professional we seek is a collaborative leader with these qualifications.

Basic Qualifications:

Master’s degree

OR

Bachelor’s degree and 2 years of corporate event management, ideally within life sciences or highly regulated industries experience.

OR

Associate’s degree and 6 years of corporate event management, ideally within life sciences or highly regulated industries experience.

OR

High school diploma / GED and 8 years of corporate event management, ideally within life sciences or highly regulated industries experience.

Preferred Qualifications:

• Bachelor’s degree in hospitality, business, communications, event management, or a related field; equivalent experience considered.
• 2–3 years of experience in corporate or agency meeting planning, registration, event operations, or related work.
• Experience coordinating multiple workstreams and deadlines with accuracy and attention to detail.
• Demonstrated initiative, resourcefulness, sound judgment, accountability, and solutions-oriented communication; able to adapt to changing priorities and collaborate across functions.
• Strong service orientation and discretion; proficiency with Microsoft Office, including Excel and PowerPoint.
• Hands-on experience creating online registration sites and attendee-facing event apps; Cvent experience is strongly preferred.
• Approximately 30% travel for onsite support, with occasional evening or weekend work based on program needs.

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