Executive Assistant, VP, MedTech Communications & Public Affairs

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Communications & Corporate/External Affairs

Job Sub Function:

External Communications

Job Category:

Business Enablement/Support

All Job Posting Locations:

Irvine, California, United States of America, Santa Clara, California, United States of America

Job Description:

We are searching for the best talent to join our team as the Executive Assistant to the VP, MedTech Communications & Public Affairs. This position has a preferred location of Santa Clara, CA but consideration will be given to Irvine, CA.

The Executive Assistant will provide high-level executive, administrative, and operational support to the VP, MedTech Communications & Public Affairs, helping enable the effective operation of a global function supporting Johnson & Johnson MedTech.

This role serves as a trusted partner to the VP and an important connective point across the MedTech Communications & Public Affairs leadership team and broader organization. The Executive Assistant will manage a complex and dynamic calendar, coordinate global meetings and travel, help drive leadership team operating rhythms, and ensure effective follow-through on key priorities and commitments.

The successful candidate will be highly organized, proactive, resourceful, and comfortable operating in a fast-paced global environment. The role requires excellent judgment and discretion, an ability to anticipate needs and changing priorities, and confidence interacting with senior executives, executive assistants, global colleagues, external stakeholders, and agency partners.

Responsibilities include, but are not limited to:

• Provide high-level executive support to the VP, MedTech Communications & Public Affairs, including proactive calendar management, meeting coordination, travel planning, expense reporting, and management of day-to-day priorities.
• Serve as a trusted partner to the VP, anticipating needs, helping prioritize competing demands, and ensuring appropriate preparation and follow-through across key meetings, commitments, and business priorities.
• Manage a complex global calendar, exercising judgment in balancing leadership priorities, business needs, travel, internal and external engagements, and time-sensitive requests.
• Coordinate leadership team and broader organizational operating rhythms, including agendas, pre-reads, meeting materials, logistics, action items, and follow-ups for leadership meetings, global team meetings, town halls, off-sites, and other forums.
• Maintain visibility across the VP's key priorities and commitments, helping track important milestones, decisions, actions, and dependencies and ensuring timely follow-through.
• Partner closely with members of the MedTech Communications & Public Affairs leadership team, their assistants, and colleagues across MedTech and Johnson & Johnson to facilitate coordination, information flow, and effective execution.
• Build strong working relationships with executive assistants supporting senior Johnson & Johnson leaders and coordinate seamlessly across complex executive schedules and priorities.
• Coordinate domestic and international travel, including detailed itineraries, logistics, meeting arrangements, and changes that may arise while traveling.
• Support planning and coordination for major leadership and business moments, including leadership meetings, employee forums, external engagements, business reviews, global meetings, and executive events.
• Support budget and operational processes in partnership with the appropriate finance and operations teams, including T&E, purchase orders, invoices, vendor coordination, and related administrative requirements.
• Provide point-in-time reports and tracking related to expenses, purchase orders, vendors, and other operational needs as required.
• Handle confidential information, organizational matters, sensitive business topics, and time-critical communications with a high degree of professionalism and discretion.
• Provide formatting, proofreading, coordination, and other support for presentations, leadership materials, meeting documents, and communications as needed.

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