Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Palm Beach Gardens, Florida, United States of America, Raritan, New Jersey, United States of America, Raynham, Massachusetts, United States of America, West Chester, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant. This hybrid position is in Raynham, MA, Palm Beach Gardens, FL, Raritan, NJ and West Chester, PA.

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone Orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.

Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

The Executive Administrative Assistant serves as a trusted strategic partner, providing high-level administrative and operational support in a fast-paced, dynamic environment. As an individual contributor in the Administration & Secretarial function, this role manages complex executive priorities, anticipates business needs, and maximizes executive productivity to support organizational objectives. This position will support VP Controller and VP Treasurer.

Key Responsibilities:

• Manage a complex, dynamic executive calendar, balancing competing priorities and strategic business needs while proactively resolving scheduling conflicts and adapting to urgent requests and changing demands.
• Coordinate assignments and guide administrative team members to ensure accurate, timely, high-quality deliverables; provide feedback to executive leaders within the Administration & Secretarial function.
• Serve as the primary liaison between the Vice President, senior leaders, employees, business partners, external contacts, and vendors; build collaborative relationships with cross-functional teams and administrative professionals, communicate professionally, and prioritize executive-related inquiries for action, response, or referral.
• Process data and prepare meeting materials, correspondence, presentations, and other documentation in a variety of formats.
• Coordinate leadership meetings, off-sites, business reviews, and other high-profile events.
• Handle highly sensitive and confidential information with the utmost discretion, professionalism, and integrity.
• Coordinate domestic and international travel arrangements, meeting logistics, and expense reporting.
• Support special projects, process improvements, and initiatives that enhance executive and organizational effectiveness.

Qualifications / Requirements:

• A minimum of a high school diploma is required. An associate’s degree is preferred.

• A minimum of 6 years of administrative or similar experience is required, with significant experience supporting Vice Presidents, senior executives, or executive leadership teams.
• Proven expertise managing complex calendars and competing priorities in a fast-paced environment, with exceptional organizational and time management skills and flexibility in responding to changing business needs.
• Strong ability to anticipate needs, solve problems proactively, and execute independently with minimal direction and a solution-oriented mindset.
• Excellent interpersonal, communication, and relationship-building skills with the ability to interact confidently with senior leaders and stakeholders.
• Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

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