Event Manager, Tradeshows

Job Description

Primary Function of Position:

The Event Manager independently owns the end-to-end planning and execution of assigned US commercial marketing events, including tradeshows, conferences, customer programs, internal meetings, company events, and in-person, hybrid, or virtual experiences.The role translates marketing objectives into executable event plans and delivers a consistent, high-quality experience for internal and external audiences.

The Event Manager coordinates cross-functional partners, associations, agencies, and suppliers; manages event budgets, schedules, logistics, communications and event technology; identifies risks early; and uses established standards and post-event results to improve execution.

Essential Job Duties:

• Partner with Regional Marketing, Marketing Operations, and other internal stakeholders to understand event objectives, audiences, scope, and requirements; contribute to the development and maintenance of the US Sales & Marketing event calendar.
• Own project plans, timelines, planning meetings, action items, status reporting, and stakeholder communications for assigned events.
• Manage tradeshow and event logistics, including but not limited to show services, exhibit production, equipment and system shipping, collateral, registration, venues, housing, audiovisual needs, and food and beverage as applicable.
• Coordinate ancillary meetings and educational programs held alongside conferences, including stakeholder and physician-facing activities.
• Manage assigned vendors and agencies, obtain estimates, track budgets and purchase commitments, and identify cost or scope variances for timely resolution.
• Lead on-site execution, troubleshoot issues, and escalate significant risks or decisions appropriately.
• Clarify roles and responsibilities among internal partners and third parties; maintain accurate project and event documentation.
• Coordinate event lead capture and post-event reporting; summarize performance, lessons learned, and improvement opportunities.
• Apply established event management standards and contribute practical suggestions to improve the attendee and customer experience.

Qualifications

Required Skills, Experience, & Training:

• Minimum 3 years of relevant tradeshow, conference, or event management experience.
• Demonstrated ability to manage multiple events and competing deadlines with appropriate independence.
• Experience managing event logistics, vendors, budgets, and project plans; vendor negotiation exposure preferred.
• Ability to interpret basic event performance data and communicate actionable findings.
• Bachelor’s degree or equivalent relevant experience in marketing, communications, event management, or a related field.
• Excellent written and verbal communication, organizational, and cross-functional collaboration skills.
• Proficiency with Microsoft Office applications and event/project management tools.
• Healthcare or medical technology industry experience preferred.
• 50% Travel.

Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

Mandatory Notices

U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

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