Associate Director, Medical Affairs Operations

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on

In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.

Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.

What You’ll Do

The Associate Director, Medical Affairs Operations is a key operational role within Medical Affairs, responsible for the infrastructure, budget discipline, and day-to-day execution that allow the medical organization to deliver on its scientific strategy. This individual will support congress tactics and scientific meeting execution, own operational budget management including contracting and the creation and management of purchase orders, and drive the systems, vendor relationships, and processes that keep Medical Affairs running with speed and compliance.

This role provides direct operational support to the Vice President of Medical Affairs and reports to the Senior Director of Medical Affairs Operations and Strategy. The role partners closely with Finance, Procurement, Legal, Compliance, Commercial, Clinical Development, Patient Advocacy, and Field Medical, and requires a hands-on operator who is comfortable moving between strategic planning and detailed execution in a fast-paced, matrixed environment.

Responsibilities

Congress & Scientific Meeting Operations

• Support the development and execution of the annual congress strategy and tactical plan, including congress prioritization, medical objectives, staffing plans, and post-congress debriefs.
• Coordinate end-to-end operational execution for priority congresses, including booth and medical presence logistics, advisory boards and satellite symposia, exhibit space, standard operating procedures, and cross-functional timelines.
• Partner with Field Medical, Commercial, Communications, and Compliance to ensure congress activities are aligned, on-strategy, and executed within regulatory and compliance guidelines.
• Manage congress vendors, agency partners, and internal tracking tools; maintain the congress calendar, budgets, and deliverable trackers.
• Capture and consolidate congress insights and metrics to inform future medical planning and demonstrate impact.

Operational Budget Management & Contracting

• Support the annual budget planning, forecasting, and quarterly reforecast process for Medical Affairs in partnership with Finance and functional leads.
• Track actuals versus budget, accruals, and variances; provide regular reporting and proactively flag risks and reallocation opportunities to leadership.
• Manage the contracting lifecycle for Medical Affairs engagements, including scope of work development, vendor onboarding, legal and compliance review routing, execution, and renewals.
• Partner with Legal, Compliance, Procurement, and Finance to ensure fair market value, transparency reporting, and adherence to internal policy for all external engagements.

Purchase Orders & Vendor Operations

• Open, manage, and close purchase orders for Medical Affairs, ensuring timely requisition creation, approvals, receipting, and invoice resolution.
• Serve as the primary operational point of contact for vendors on PO status, invoicing issues, and payment escalations.
• Maintain accurate vendor records, spend documentation, and audit-ready files across the Medical Affairs portfolio.
• Identify and implement process improvements that reduce cycle time for contracting and purchase order execution.

Medical Affairs Operations & Process Excellence

• Support the operating rhythm of the Medical Affairs organization, including planning cycles, leadership team meetings, functional offsites, and cross-functional governance forums.
• Build and maintain the tools, trackers, dashboards, and standard processes that enable consistent execution across Medical Affairs sub-functions.
• Support the development and maintenance of standard operating procedures, work instructions, and onboarding materials for Medical Affairs.
• Partner with IT, Data, and vendor teams on Medical Affairs systems and platforms, supporting implementation, user adoption, and ongoing administration.

Executive & Cross-Functional Support

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