Vaccines Operational Excellence Director

ROLE SUMMARY

The Operational Excellence Director role is an integral member of the Operational & Change Excellence Team and the Global & US Medical Affairs Teams.

The Operational Excellence Director leads the development and implementation of key assigned Global / US category-led initiatives that have an impact on multiple Medical Affairs stakeholders and markets. They combine organizational, project management, financial excellence and understanding of Medical Affairs strategic priorities, with the goal of seamless execution of medical plans.

They are a part of a working environment where colleagues understand and exhibit customer-focused medical professionalism with honor and integrity. The role reports to the Operational Excellence Team Lead with strong dotted line to the Global and/or US Categories Medical Affairs Team Leads and closely collaborates with the Global Medical Affairs and US Categories Medical Affairs colleagues, Operational & Change Excellence Colleagues, and cross functional partners.

ROLE RESPONSIBILITIES

Strategic and Organizational Alignment and Initiatives

• Supports the assigned Asset Medical Affairs Lead(s) to drive alignment and coordination of goals, priorities, and efforts across Medical Affairs categories and asset teams, and with other cross functional partners.
• Contributes as a thought partner to the assigned Asset Medical Affairs Lead and teams to develop and define future looking vision, mission, and strategic initiatives.
• Establishes and maintains a structure for co-creation and prioritized co-execution of Global and/or US medical plans.
• Supports the implementation of organizational/team-specific change management plans for Medical affairs, in collaboration with the Change Management team members.

• Leads identifying, raising/sharing, and implementing best practices; ensuring consistency in overarching processes and systems, where needed; and developing partnerships with key colleagues in other functional areas to ensure ongoing alignment and efficiency.

Project and Operational Support

• Develops and maintains business relationships with Finance, Contracts & Outsourcing, Compliance and Operational Excellence colleagues to assist in Medical Affairs project advancement.
• Drives the creation/implementation of medical processes, appropriate SOP’s, working with key stakeholders, to support strategy and execution of Medical Affairs, data generation/communication activities.
• Coordinates with other Operational Excellence Team members across categories to standardize approaches, processes, SOPs, etc.
• Supports asset-specific governance committees to drive forward effective decision-making.
• Supports assigned Medical Affairs activities/initiatives including Ad boards and medical congresses – including development and monitoring of project and program plans and tracking of milestones.
• Leads stakeholder and process coordination to ensure effective launch planning, in collaboration with Launch Excellence team members.
• Drives agendas and supports facilitation of Medical Team meetings, ensuring minutes are recorded and filed.
• Provides presentation development support for internal meetings.
• Develops and leads tracking of performance / activity measurements (metrics) as appropriate, and shares / coordinates with the Medical Impact and Outcomes team.
• Collaborates and aligns with key internal stakeholders and other Operational Excellence colleagues for consistency and alignment as appropriate.

Financial Management / Tracking for Asset

• Responsible for all aspects related to financial management, forecasting and accruals for assigned Asset or Field Medical area.

• Provides budget and resource information to Medical Lead(s) to enable optimal portfolio management and alignment between priorities and resource allocation.
• Develops integrated Medical project / program budget plan for Asset and/or Field Medical Group.
• Collaborates with Medical, Finance, and Financial Systems teams to ensure accurate forecasting and budget management
• Responsible for maintaining financial information and data integrity in source system/platform(s), including partnering with the Portfolio on Demand (POD) team and other key stakeholders to support timely contracting and project/financial tracking.
• Develops and maintains project forecast to provide management with accurate YTD budget spend.
• Provides financial guidance and serve as resource for questions.
• Manages process and development of the Asset and/or Field Medical Strategic and Operating Plan.

BASIC QUALIFICATIONS

Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers, develop and coach others, oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.

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