Sr. Project Manager, Manufacturing

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Job Description

About the role

Senior Project Manager is responsible for planning, executing, and delivering assigned site and inter‑site related projects, including but not limited to process improvements, equipment installations, and facility upgrades or expansions. The role ensures projects are completed on time, within approved scope and budget, and in compliance with quality, safety, and regulatory requirements. This role collaborates with cross‑functional teams to ensure alignment of project objectives and facilitate successful outcomes, contributing input to project prioritization and portfolio discussions to advance site objectives.

How you will contribute

Project Leadership and Execution:

• Lead cross-functional teams in the planning, execution, and delivery of assigned projects such as process optimizations, facility upgrades, capital expenditures, equipment installations, and other site initiatives.
• Ensure projects are delivered on time, within scope, on budget, and to the required quality and safety standards.

Project Scope, Scheduling, and Budget Management:

• Collaborate with key stakeholders to define the project scope, objectives, and deliverables.
• Develop and maintain comprehensive project plans and schedules using standard project methodology tools (e.g., MS Project, Primavera, Jira).
• Track project milestones and manage any changes to the project scope, schedule, and costs.

Stakeholder Management and Communication:

• Serve as the primary point of contact for all project-related communications related to assigned projects.
• Facilitate regular project meetings to review progress, address issues, and drive decisions.
• Provide clear status reports to stakeholders and leadership and stakeholders (e.g. progress, risks, mitigation actions, and key decisions).

Risk Management:

• Foresee and identify potential project risks early and develop mitigation plans to address them.
• Monitor risks throughout the project lifecycle and adjust plans as needed.
• Resolve issues proactively that may arise during the project and escalate to the sponsor or senior management when necessary; engage Steering Committee members, as needed.

Compliance and Safety:

• Ensure that all projects and related tasks align and comply with Takeda’s global and local site health and safety regulations, quality standards, regulatory requirements (e.g., cGMP, OSHA, ISO as applicable), local and global SOPs and standards.
• Lead efforts to ensure that health, safety, and environmental risks are managed and that the project aligns with safety standards throughout its lifecycle.
• For projects requiring adherence to Quality System standards, such as Change Control, Documentation Control, initiate, own, lead, and manage Quality System records to ensure completion of relevant workflow tasks and on time.
• Maintain all project documentation requirements as per Project Management Lifecycle, including but not limited to agenda, meeting minutes, action logs, risk registers, spend reports, and more to be audit ready and future reference.
• Work with relevant departments to ensure projects adhere to all internal Quality Assurance (QA) and regulatory compliance guidelines.

Resource and Team Coordination:

• Coordinate resources required for assigned projects, ensuring team members and equipment are available and effectively utilized.
• Lead and mentor project teams by providing support, tools, guidance, and remove obstacles, and guidance to achieve project goals.
• Manage external vendors, contractors, and suppliers to ensure timely delivery of goods and services needed for project success.

Continuous Improvement:

• Identify and implement continuous improvement initiatives through project management practices and process optimization.
• Support adoption of Project Management methodologies (i.e. Agile), application of Lean Six Sigma principles, and other best practices, as applicable.

Project Documentation and Reporting:

• Maintain accurate project management documentation and publish as required by the local and global procedures and driven by standard industry practices in Project Management.

• Monitor timelines, milestones, and performance metrics – report as required.

DIMENSIONS AND ASPECTS

Technical/Functional (Line) Expertise

• Applies strong project management fundamentals in complex, fast-changing environments.
• Communicates effectively at all organization levels.
• Uses digital tools and modern Project Management methods to drive delivery and visibility.

Leadership

• Takes initiative and works independently to produce measurable results.
• Influences, inspires, and guides others by being a champion of change.

Decision-making and Autonomy

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