Project Coordinator

Career Category

Project Management

Job Description

Flexible Commuter role to Thousand Oaks, CA site. You will work on-site 1-2 days a week.

Relocation is not offered for this role.

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Live

What you will do

Let’s do this. Let’s change the world. In this vital role, you will provide coordination and administrative support to BBU leadership and cross-functional teams for assigned meetings, events, and business activities. You will carry out defined work using established processes, approved plans, and guidance from the event owner, project lead, or manager. You will escalate changes, exceptions, and decisions as appropriate within the role’s authority.

Key Responsibilities:

Event and meeting coordination

• Coordinate logistics for summits, workshops, and internal or external events.
• Address routine logistical issues and promptly escalate material changes, conflicts, or exceptions for direction.

Project and business coordination

• Maintain project plans, timelines, action trackers, and documentation for assigned initiatives.
• Request updates on agreed deliverables and compile status information for the project lead or business owner.
• Flag delays, missing information, and other issues; carry out follow-up actions agreed with the project lead.
• Follow established processes and share practical suggestions for improvement.

Required capabilities

• Strong organization, accuracy, follow-through, and service orientation.
• Clear, professional communication and sound judgment about when to seek guidance.
• Ability to manage multiple assigned priorities and work effectively with leaders, colleagues, and vendors.

Team Support

• Manage BBU leadership and departmental calendars, including scheduling across multiple time zones.
• Proactively identify scheduling conflicts and recommend solutions.

Meeting & Event Coordination

• Plan, organize, and execute internal and external meetings (virtual and in-person).
• Coordinate logistics including meeting rooms, catering, A/V setup, and visitor accommodations.
• Support large-scale events, offsites, and training sessions.

Travel & Expense Management

• Coordinate domestic and international travel arrangements (flights, hotels, transport).
• Prepare and submit expense reports in a timely and compliant manner.

Operational & Process Support

• Manage purchase orders, invoices, and expense-related processes.
• Maintain department files, databases, and documentation systems.
• Ensure compliance with internal policies and procedures.
• Order office supplies and manage related purchasing activities through MyBuy or other approved systems, as needed.

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The Project Coordinator ​we seek is a motivated professional with these qualifications.

Basic Qualifications:

• Associate’s degree and 2 years of Project Management experience; OR
• 2 years in a technical school setting with hands-on experience; OR
• High school diploma / GED and 4 years of Project Management experience

Preferred Qualifications:

• Experience providing administrative, project coordination, or operational support in a corporate environment.
• Experience supporting leaders and cross-functional teams, including calendar management, meeting coordination, and event planning.
• Experience coordinating domestic and international travel arrangements and processing expense reports.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams) and collaboration tools.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Thrive

What you can expect from us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

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