Project Coordinator V

We anticipate the application window for this opening will close on - 30 Oct 2026

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

The Interventional Cardiology Therapies (ICT) Operating Unit is seeking a Project Coordinator V to provide advanced administrative and project coordination support to ICT Quality leadership. This role will serve as a central point of coordination for executive scheduling, business operations, team events, organizational planning activities, talent processes, communications, and special projects.

The ICT Operating Unit develops technologies that advance the treatment of cardiovascular disease and improve patient outcomes. The ICT Quality organization partners across research and development, manufacturing, quality, regulatory, and commercial functions to support business operations, strategic initiatives, organizational effectiveness, and leadership execution.

This role will be based at Medtronic’s Mounds View, MN facility and requires a minimum of 4 days per week on-site. Travel is expected to be 10% or less and may include support for team meetings, events, and business activities across Medtronic locations.

Primary Responsibilities:

• Manage complex calendars, meeting schedules, travel arrangements, and expense reporting for the ICT Quality leadership team
• Coordinate Quarterly Business Reviews (QBRs), face-to-face meetings, leadership meetings, and team events, including logistics, agendas, meeting materials, catering, and attendee communications
• Support quarterly town halls by coordinating schedules, presentation materials, meeting spaces, and speaker logistics
• Create, maintain, and distribute organizational communications, leadership presentations, organization charts, distribution lists, Teams sites, and recurring business reports
• Coordinate recruiting activities including interview scheduling and onboarding logistics for new hires
• Track meeting outcomes and action items, maintain leadership dashboards and strategic presentations, and follow up with stakeholders to support execution of key priorities
• Lead operational coordination for talent reviews, succession planning, workforce planning activities, annual planning processes, engagement initiatives, and related programs
• Manage special projects and business processes, including external audit purchasing requests, physician advisory panel coordination, quality event planning, reporting activities, and department tracking tools

Required Qualifications

• Requires minimum of 10 years of relevant experience
• Experience supporting senior leaders through complex calendar management, meeting coordination, travel planning, and expense management
• Experience coordinating cross-functional projects, events, or business operations involving multiple stakeholders
• Experience creating and maintaining presentations, reports, and business communications using Microsoft Office applications

Preferred Qualifications

• Experience supporting executive or leadership teams within a large, matrixed organization
• Experience coordinating talent management processes, workforce planning activities, or organizational planning initiatives
• Experience supporting recruiting activities, interview coordination, onboarding, or employee engagement programs
• Experience managing SharePoint, Microsoft Teams, distribution lists, reporting tools, or collaboration platforms
• Experience in the medical device, healthcare, life sciences, or other highly regulated industry

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

…