Project Coordinator IV (R&D Implant Engineering & Santa Ana Site)

We anticipate the application window for this opening will close on - 13 Nov 2026

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

Careers that Change Lives

Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career, and we support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare.

As a Project Coordinator IV, you'll use your skills in organization, communications, and collaboration skills to support our Research and Development leadership team in their administrative needs. Join us for a career in Interventional Cardiology Therapies (ICT) that changes lives.

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We are working onsite in Santa Ana, CA 4 days per week as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. This role will require less than 10% of travel to enhance collaboration and ensure successful completion of projects.

Responsibilities may include the following and other duties may be assigned.

• Executive support

• Provides proactive administrative support the Vice-president of R&D, including calendar management, travel arrangements, coordination of internal and external engagements such as meetings and conferences, submitting expenses.
• Provide administrative support for R&D functional leadership reporting into the CP of R&D, including calendar management and logistics coordination for meetings.
• Track strategic R&D and site initiatives, action items, and cross-functional commitments to ensure follow through.

• Communication & Coordination

• Act as a central coordination point for the VP of implant engineering and other R&D engineering disciplines, internal teams, clients, and partners.

• Coordinate staff meetings, creates agenda, minutes and track actions.
• Assist in the preparation of department presentations, objectives, and other key materials for internal and external meetings.

• Navigate matrixed organizations and align stakeholders across regions and time zones

• Project & Event Support

• Coordinate ICT leadership team meetings at the site and always ensure readiness for corporate leadership visits, team offsites, leadership summits, or special customer events.
• Large-scale meeting support may include logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities.
• Track project timelines and deliverables, ensuring alignment with strategic priorities.

• Administrative operations

• Support onboarding of new team members.
• Order supplies, manage office needs.

• Use problem solving skills for process improvement in systems and processes.

Must Have: Minimum Requirements: To be considered for this role, please ensure the minimum requirements are evident in your applicant profile.

• High School Diploma or GED is required
• Minimum of 10 years of relevant experience

Nice to Have

• Bachelor’s Degree.
• Previous Medtronic experience.
• Strong proficiency in Microsoft Office Suite (Office Forms, Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• High level of work ethic, professionalism, discretion, and emotional intelligence.
• Has a team-oriented, collaborative style.
• Advanced interpersonal skills to collaborate with executives and other assistants.
• Interest in aligning business level communication to corporate brand.
• Event/large group meeting planning experience.
• Hands-on project management experience (use of planning tools, etc.).
• Ability to work under pressure in a dynamic environment.
• Exercise high degree of maturity, discretion, and integrity, especially as this role may require handling of sensitive and confidential information.

Physical Job Requirements:

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. …