Executive Assistant to the Chief R&D Artificial Intelligence Officer

Why Patients Need You

At Pfizer, our purpose is to deliver breakthroughs that change patients’ lives. The Chief R&D Artificial Intelligence Officer leads a critical enterprise agenda to advance responsible, high-impact AI across Research & Development. In this role, you will provide trusted, high-level support that enables the executive and leadership team to operate with focus, speed, and impact. Your judgment, discretion, and ability to anticipate needs will help accelerate decisions, strengthen collaboration, and support work with the potential to transform how medicines are discovered and developed.

What You Will Achieve

As Executive Assistant, you will serve as a trusted partner to the Chief R&D Artificial Intelligence Officer, providing proactive, highly confidential, and sophisticated executive support in a fast-paced global environment. You will manage complex priorities, create operating discipline, and connect stakeholders across R&D, Digital, corporate functions, and external organizations.

Success requires exceptional judgment, executive presence, organizational agility, and attention to detail. You will anticipate needs, resolve issues before they escalate, and help the executive and leadership team stay aligned on critical commitments, decisions, and deliverables.

Your contributions will create the capacity and connectivity needed to advance Pfizer’s R&D AI strategy and, ultimately, bring meaningful breakthroughs to patients faster.

How You Will Achieve It

• Provide proactive, high-level administrative support to the Chief R&D Artificial Intelligence Officer, serving as a trusted liaison and anticipating priorities, risks, and follow-up needs.
• Own and optimize a complex global calendar, balancing strategic priorities, time-sensitive decisions, leadership meetings, and competing stakeholder requests.
• Coordinate domestic and international travel, itineraries, logistics, visas, and expense reporting with accuracy and discretion.
• Prepare and coordinate meeting agendas, briefing materials, presentations, pre-reads, and follow-up actions; ensure the executive is fully prepared for key engagements.
• Establish effective operating rhythms for the leadership team, including staff meetings, business reviews, off-sites, conferences, and other high-impact events.
• Track decisions, commitments, approvals, budgets, and critical deliverables; proactively identify dependencies, resolve issues, and escalate risks when appropriate.
• Build strong partnerships with senior leaders, administrative colleagues, R&D teams, Digital, corporate functions, and external stakeholders to enable seamless execution.
• Handle highly sensitive information with sound judgment, professionalism, and strict confidentiality.
• Support purchase orders, contracts, vendor engagement, invoice processing, and budget tracking in accordance with company policies and controls.
• Draft, review, and edit executive communications and materials with clarity, accuracy, and an appropriate level of polish.
• Improve administrative processes and ways of working by applying sound judgment, data, digital tools, and continuous-improvement practices.
• Contribute to special projects and broader team priorities, working independently and taking accountability for high-quality outcomes.

Qualifications

Must-Have

• Bachelor’s degree or equivalent combination of education and relevant experience.
• At least 5 years of progressively responsible administrative or executive support experience, including support for a senior leader in a complex, global organization.
• Demonstrated success managing complex calendars, international travel, leadership meetings, and multiple competing priorities.
• Exceptional organizational skills, attention to detail, and ability to deliver high-quality work under tight deadlines.
• Strong judgment, discretion, and experience handling confidential and sensitive information.
• Excellent written and verbal communication skills, with the confidence and professionalism to engage effectively at all levels of the organization.
• Proven ability to anticipate needs, solve problems independently, and adapt quickly as priorities evolve.
• Strong collaboration and relationship-management skills across functions, geographies, and administrative networks.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with the ability to learn and use new digital tools effectively.
• High integrity, accountability, responsiveness, and a strong commitment to service excellence.

Nice-to-Have

• Experience supporting a C-suite, R&D, technology, data, or artificial intelligence executive.
• Experience in the pharmaceutical, biotechnology, healthcare, or other highly regulated industry.
• Project management experience and demonstrated ability to coordinate complex, cross-functional initiatives.
• Familiarity with AI, digital transformation, or scientific R&D environments.
• Experience supporting global teams, executive events, and external partnerships.

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