Executive Administrative Assistant , GCSO PICS

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant within the Global Commercial Strategy Organization. This role will support the Vice President Portfolio Innovation & Commercialization Strategy and team as well as the Worldwide Vice President, Cardiopulmonary, GCSO. The position is based in Raritan, NJ.

About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The role requires a highly organized, proactive, and self-directed professional who can manage competing priorities, coordinate complex activities, maintain confidentiality, and enable efficient team operations.

Responsibilities:

• Coordinating complex calendars
• Supporting work to prepare for meetings (including with Johnson and Johnson Innovative Medicine Group Operating Committee (GOC)
• Scheduling and arranging large and small meetings with internal, external and global partners (including GSCO, Regions, R&D partners)
• Preparing domestic and international travel, expense reports, presentations, memos and correspondence
• Coordinating preparation for team meetings, training and off-sites
• Appropriately and confidentially handling documentation in a timely manner
• Deep understanding of and an expert level of proficiency in Microsoft Office programs (Word, Excel, Teams, PowerPoint, ChatGPT, Copilot and Outlook) is required
• Solid computer skills and proficiency with productivity tools and portal technology (e.g., AskGS., Concur, Ariba, J&J eMarketplace, Global Connect, move.jnj.com, hire.jnj.com) is preferred
• Excellent verbal and written interpersonal skills, with extraordinary problem solving
• Following up on items delegated to others by the leader
• Maintaining current department-wide distribution lists for e-mail, etc.
• Screening calls and responding to complex inquiries from all levels of employees or external sources regarding a variety of questions
• Providing support on contracts, purchase orders, and other administrative support
• Providing support for large departmental and group meetings, including logistical support (meeting room space, catering requirements, AV support, agenda support)
• Partnering with other Administration Assistants in the organization and providing coverage for vacations, vacancies as needed

Qualifications

• A minimum of a high school diploma is required; a Vocational, Certificate, Technical or Associates degree preferred.
• A minimum of 8 years of executive-level administrative experience is required.
• Demonstrated expertise in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
• Experience working with systems such as HR systems (such as Workday) on-line travel systems and/or expense reporting system (such as Concur) is required.
• Demonstrated proficiency with productivity tools and portal technologies (i.e. Teams, Zoom, SharePoint sites) is required.
• Handling of large-sized internal meeting logistics is required.
• Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment.
• Must be able to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal), operate with a high sense of urgency while maintaining a high degree of professionalism.
• Ability to utilize excellent judgment and emotional intelligence and act as trusted advisor for leaders and all departmental team members is required.
• Ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required.

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