Assoc. II, Administrative Services

Job Description

We are seeking a highly organized, proactive, and technology driven Associate II, Administrative Assistant to provide administrative and operational support. This role combines strong administrative expertise with a passion for leveraging digital platforms, AI tools, and process improvements to enhance efficiency and optimize business operations.

The ideal candidate is a collaborative professional who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and continuously seeks innovative ways to improve workflows and team effectiveness.

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, correspondence, and report preparation.
• Support recruiting activities, including interview scheduling, onboarding, and offboarding processes.
• Manage purchase orders, payment requests, expense reports, vendor setup, and reporting through SAP and Concur.
• Coordinate domestic and international travel arrangements, including visa and passport requirements.
• Plan and support meetings, events, and team engagement activities.
• Serve as a key liaison with internal stakeholders, leaders, vendors, and external partners.
• Support Teams, SharePoint, databases, and other digital collaboration platforms.
• Identify opportunities to streamline processes, improve operational efficiency, and enhance the employee experience.
• Explore and leverage emerging technologies, including AI-powered tools and automation solutions, to drive productivity and business impact.

Required Qualifications

• High School Diploma or equivalent.
• 5+ years of administrative support experience in a corporate environment.
• Advanced proficiency with Microsoft Office Suite, Microsoft Teams, and SharePoint.
• Experience with SAP, Concur, and business reporting tools.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining exceptional accuracy and attention to detail.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Preferred Qualifications

• Experience coordinating corporate events and complex travel arrangements.
• Experience using databases, reporting systems, and digital collaboration tools.
• Interest in AI, automation, and digital transformation initiatives.
• Track record of implementing process improvements that increase efficiency and enhance operational effectiveness.

#MSJR

The salary range for this role is: $68,000 - $107,000

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills:

Administrative Support, Artificial Intelligence (AI), Calendar Management, Data Management, Email Management, Event Planning, Human Resource Management, International Travel Arrangements, Microsoft Office, Microsoft SharePoint, Processing Expense Reports, Project Coordination, SAP Concur

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

…