Administrative Coordinator - Rare Disease Business Unit

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator - Rare Disease Business Unit

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide comprehensive and high-level administrative support to the Executive Director, Patient Access and Executive Director, Hub Services within the Rare Disease Business Unit Patient Access organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

Responsibilities:

· Manage complex calendars for multiple Executive Directors, with a focus on efficient time utilization, resolution of scheduling conflicts, and appropriate executive representation at required forums across multiple time zones.

· Coordinate business travel logistics, including flights, hotels, ground transportation, and timely processing of expense reports.

· Apply and maintain knowledge of Amgen policies and procedures related to travel, onsite meetings, purchasing, and administrative support activities.

· Support preparation and scheduling for programs and meetings owned by multiple executives, including recurring meetings, all-staff meetings, and other large forums.

· Coordinate logistics for large meetings, including room setup, AV support, catering, and related onsite or virtual meeting needs.

· Prepare and coordinate team communications, including new-hire announcements and other business updates.

· Manage and support special projects, event coordination, and team-building activities in both virtual and face-to-face settings.

· Maintain accurate and current distribution lists.

· Maintain accurate and current organizational charts.

· Order office supplies and manage related purchasing activities through MyBuy or other approved systems, as needed.

· Schedule interviews and coordinate related logistics, as needed.

· Demonstrate proficiency in established office technology platforms, including Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint, with a demonstrated interest in adopting emerging AI tools, such as ChatGPT, to improve efficiency, communication, and administrative workflows.

· Manage multiple priorities effectively in a fast-paced, dynamic environment.

· Maintain the highest standards of confidentiality, integrity, and discretion in handling sensitive information.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is someone with these qualifications

Basic Qualifications:

· Associate’s degree and 2 years of administrative experience OR

· 2 years in a technical school setting with hands-on experience OR

· High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

· Strong attention to detail

· Ability to multi-task

· Proficiency in MS Office/PowerPoint programs

· Excellent verbal and written communication skills.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities…