Marketing Events Intern

Job Description

Primary Function of Position

The Event Management Intern supports the planning and execution of US commercial marketing events, including tradeshows, conferences, customer programs, internal meetings, and virtual or hybrid events. This role provides hands-on experience in event planning, logistics coordination, project management, and cross-functional collaboration while assisting the Events team in delivering high-quality attendee experiences.

Essential Job Duties

• Support Event Managers with event planning activities, timelines, and project tracking for assigned events.
• Assist in coordinating event logistics, including registration, collateral management, shipping, housing lists, venue communications, and meeting schedules.
• Help maintain project plans, status reports, action item trackers, and planning documentation.
• Collaborate with internal stakeholders, vendors, agencies, and suppliers to gather information and support event requirements.
• Assist with event budget tracking, purchase order requests, and expense reconciliation activities.
• Support conference and meeting preparation, including attendee communications, educational programs, and auxiliary meetings.
• Participate in onsite event execution when applicable, helping to coordinate logistics and resolve routine issues.
• Assist with lead management processes, post-event reporting, attendee feedback collection, and event performance summaries.
• Contribute ideas for improving attendee engagement and overall event experience.
• Maintain organized event records, documentation, and shared team resources.

University Hiring Program Eligibility Requirements:

· University Enrollment: Must be currently enrolled in and returning to an accredited degree-seeking academic program after the internship.

· Internship Work Period: Must be available to work full-time (approximately 40 hours per week) during a 10-12 week period starting May or June. Specific start dates are shared during the recruiting process.

Qualifications

Required Education and Training

· Currently pursuing a degree in Marketing, Communications, Hospitality, Business, Event Management, or related degree-seeking program at the Bachelor’s level.

Working Conditions Be able to push 100 lbs.

Preferred Skills and Experience

• Strong interest in event planning, marketing, project management, or customer engagement
• Demonstrated ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work collaboratively with cross-functional teams and external partners
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, Teams, and Outlook
• Experience with event technology, registration systems, or project management tools is a plus
• Prior internship, volunteer, campus organization, or event-planning experience preferred but not required.

Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

Mandatory Notices

U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Accommodation & Accessibility Notice:

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